Privacy Statement
Picture Day, Retakes and school photographic services are provided by Jason Ewert Photography. Jason Ewert Photography is a trusted provider of photographic services and products to schools, churches, communities and families throughout Alberta. Jason Ewert Photography is sensitive to the privacy concerns of the people we serve and desire to ensure that they understand the ways in which we collect, use and protect the personal information they provide us.
This policy explains our information practices pertaining to this website and Jason Ewert Photography school photography business and the choices you, as a customer or visitor to this site, can make about the collection and use of your information. It also explains how Jason Ewert Photography uses the limited personal information provided to it by schools in order to conduct photo days.
What personal information does Jason Ewert Photography collect in the course of its business operations? How is that information used?
Customer information
We limit the use, disclosure and retention of your personal information. We only collect personally identifiable information about you if you specifically provide it to us. This includes, for example, the information you provide when you sign-up to view your student’s proofs, schedule an appointment, place an order or contact us in any way. The personal information you proved us may also include information about others, such as when you use a website feature to share your images with friends and family. We use this information you share with us only for the purposes for which it was collected, including:
To provide the products, services or benefits you request;
To respond to your questions, comments or concerns;
To develop and improve our products and services;
To improve the content of our site and its usefulness to you;
To communicate with you about our products, services, order deadlines and other offers.
Picture Day Information
The Picture Day has traditionally been an important part of a child’s school experience and Jason Ewert Photography is proud to have been involved in this tradition for more than 10 years. In preparation for Picture Day, Jason Ewert Photography collects certain directory-type information from the school (“School Data”). The School Data we collect depends upon the specific services and deliverables Jason Ewert Photography is providing to that particular school. We limit collection to only that which is necessary for an authorized school purpose. Typically, we collect basic roster and classroom information in advance of Picture Day to ensure a perfect name-image match for each portrait and for efficient distribution within the school (in other words, Jason Ewert Photography needs to know what class a child is in so we can identify the photos for the school to distribute proofing information to the appropriate teacher). On Picture Day, we photograph each student who participates in Picture Day, with their class in accordance with the school’s requirements.
Jason Ewert Photography uses School Data solely as necessary to create, offer and deliver student images and school administrative services to the school and families of the students. We generally use the School Data in the following ways:
To produce and deliver to schools the portrait-based products and services needed for the school’s administrative purposes and/or for use in the school yearbook (the “School Services Items”)
To deliver Picture Day notices on behalf of the school and provide parents of students photographed opportunities to purchase our photographs
In addition, School Data may be incorporated into School Service Items. For example, if Jason Ewert Photography is producing student ID cards, we need the student ID number along with the student image to do the job. Schools ultimately decide how much, or how little, information is used in producing School Services Items and their approach to sharing this information with us, will be outlined in their own privacy policies.
Consent to use personal information
By using this website, participating in Picture Day or transacting business with Jason Ewert Photography, you consent to our collection, use and disclosure of the personal information you provide to us as described in this Privacy Statement, or as otherwise permitted by law.
In addition, when the school provides to us, the limited School Data we need to produce and deliver images and other School Service Items, we rely on the participating school to have obtained the appropriate consent to do so. The way in which schools and school boards collect, use and share personal information will be set out in the school or school board’s privacy policy.
In conjunction with the school, we publicize Picture Day in advance of the actual days we attend at the school to take photos. Schools may also independently publicize this. If a student appears on Picture Day to have their photo taken, we assume the appropriate consent has been obtained. If you do not want your child to participate in Picture Day, please contact the school and make your wishes known.
If we have taken your child’s photo in error, you may contact us directly (see below) and we will securely delete the child’s image from our systems. We may require you to confirm your school’s approval first, if deleting the image would impact our ability to produce a School Service Item per the school’s specifications.
How long does Jason Ewert Photography keep the personal information it collects?
Jason Ewert Photography retains School Data only as necessary and permissible to promote the sale of portraits to parents, to retrieve the images in order to supply picture orders for each school year photographed and to support the school for an approved administrative purpose. Jason Ewert Photography does not destroy student images, but securely keeps them so that images may be ordered years later, if requested.
If you are a customer or website account owner, you may contact us directly at any time to initiate account deletion. We reserve the right to condition our compliance with your request on proof of your identity and/or relationship to the subject(s) whose images are stored.
When might we provide other parties with your personal information?
Jason Ewert Photography will not sell or license your personal information to others. If you choose to share personal with Jason Ewert Photography through this website or by transacting business with us, we may share this information with third party service providers who provide support services to us or help us with our printing, website proofing, etc. If so, these parties are only authorized to use the information solely in conjunction with the specific service they provide to or on behalf of Jason Ewert Photography.
In addition, there may be some other, limited circumstances in which we may disclose the personal information - for example, in response to a search warrant or other legally valid inquiry or order, or to an investigative body in the case of a breach of an agreement or contravention of law, or as otherwise required or permitted by applicable Canadian or other law. We may also disclose personal information where necessary for the establishment, exercise or defence of legal claims and to investigate or prevent actual or suspected loss or harm to persons or property.
How does Jason Ewert Photography safeguard personal information?
Jason Ewert Photography has implemented safeguards reasonably designed to protect against unauthorized access and disclosures of all personal information under its control, including appropriate technical, physical and administrative safeguards and security measures.
Accuracy
We desire to keep your personal information up-to-date, accurate and relevant for its intended use. We rely on you to let us know if your address, telephone number or other information you provide us changes, so that we may provide you with the best possible service.
If you do not wish to receive promotional information as a result of using the Jason Ewert Photography website, what should you do?
Our goal is to inform you about our products and services, including ordering deadlines, coupons and special promotions. We use an opt-in standard for promotional e-mail, phone and text messages. If you are contacted in any of these ways and do not wish to receive further information or contacts, you may ‘unsubscribe’ at any time by contacting us to indicate you do not want further promotional information or contacts. We will act promptly to honour your request. Please be aware that, even if you have opted out of receiving any marketing communications from us, we may still need to contact you for transactional purposes. Some examples are contacts for customer service, order updates, schedule changes and appointment reminders.
Access
You the the right to access, update and correct inaccuracies in your personal information in our custody or control. To access your personal information, a request must be submitted in writing to us (see contact information below). We will respond to your request for access or information in a reasonable time. There may be times when we are unable to fulfill your request - for example, if providing access to your personal information would reveal confidential commercial or proprietary information or personal information about someone else (and we are unable to separate your data), or if we are prohibited by law from disclosing the information. We may request certain personal information for the purposes of verifying the identity of the individual seeking access to their personal information records.
Changes to our privacy policy
As we implement new technology and introduce new services, we will endeavour to update this policy. We reserve the right to change our Privacy Statement at any time without advance notice. Should any new online policy go into effect, we will post it on this site and the policy will apply to all personal information collected.
Contact information
Jason Ewert Photography
Box 2755
Three Hills, AB
T0M 2A0
CANADA
403-443-6236
jewert77@gmail.com
This policy was last revised in August, 2020.